WHAT IS CONTENT TYPE HUB
The content type hub is a special site collection that
allows for the sharing of site columns and content types across the tenant.
This site collection is hidden and is accessible at https://<tenantURL>/sites/ContentTypeHub
For more information, please visit https://support.office.com/en-us/article/Publish-a-content-type-from-a-content-publishing-hub-58081155-118D-4E7A-9CC5-D43B5DBB7D02
CONTENT TYPE HUB BEST PRACTICES
- Have a proper naming convention for the content type published through the content type hub to ensure that business users do not create another content type with similar name in sites / site collections.
- Use the Content type hub only in cases where the content type would be reused on a lot of sites / entire organization.
- Only add fields to the content type that are required for search / refining or navigation or workflow. Do not add fields just because data is present.
- Make the fields in the content type unambiguous so that people can populate them consistently without training. There should not be a necessity to explain to use what the field stands for.
- Start small with a few content types first and then expand.
- Try to ensure that the amount of content types in the content type hub does not exceed 20.
- Once the content types are published in the hub, it can take anywhere between 1 to 48 hours to show up in the subscribing site collections, so the activity needs to be planned accordingly.
- If the content type in the hub need to undergo structural updates, then ensure that no orphaned columns are present and proper clean up activity takes place to prevent issues.
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